Gleaner Style Guide

We follow the Associated Press Stylebook for Gleaner style, with the exception that we follow the Chicago Manual of Style for book titles, magazine titles, musical works, footnotes, etc.

MAGAZINE STYLE:

Feature and Column Style: Everything is spelled out — nothing is abbreviated. That includes names, book and magazine titles, Bible verses, months and states. Proper personal names are spelled out completely in first use. First or last names are acceptable for second use depending on article style.

News: The following may be abbreviated: months, states. Please refer to the Associated Press Stylebook for other questions. Proper personal names are spelled out completely in first use, with last names for second use. If two or more people with the same last name are mentioned, then use first name in second mention. News article headlines or subheads should form an active phrase of no more than 5–8 words: "Pathfinders Wash Windows in Spokane," NOT "Clean Windows, Warm Hearts." Photo captions must use complete information in order to stand alone without article context.

Ads/Announcements: State names abbreviated AP style, unless with address, use postal code.

USAGE STYLE:

Abbreviations: Abbreviations of months and states can be used for news stories and announcements.

On first mention, spell out the name of organizations. Abbreviations are allowed on subsequent mentions if the abbreviation follows the initial mention in parentheses. Eg: The Upper Columbia Conference (UCC) welcomed a new president. The new president came to UCC from Florida Conference.

Academic degrees: Use full spelling if necessary to use: bachelor’s degree; a master’s; Bachelor of Arts; Master of Science.

Academic grades: Eighth-grade student; 11th-graders; fourth- and fifth-grade students.

Ages: Numerals for people but not for inanimates. Use hyphens for adjective use. Example: He was 8 years old; 8- and 9-year-olds; the 50-year-old building; or five-year-old church.

Author attribution: List person’s full-name, organization and position (POP), in that order.

Schools and Adventist Health: Those who regularly submit articles are listed as: Jane Smith, Adventist Health Gleaner correspondent; John Doe, CAA Gleaner correspondent. Occasional writers or those whose identity is more clearly specific: Sam Johnson, Milo Academy pastor; Susan Smith, HVJA principal; Tiffany Jones, UCA sophomore.

Churches: Those chosen by their church to regularly submit articles are listed as: Joan Smith, Canyonville Church communication leader. Otherwise use more specific identity: Joe Johnson, Enumclaw Church head elder; Kristy Allen, Hillside O’Malley Church member.

Conferences/Organizations: Writers from local conferences or various organizations who submit articles are listed as: Jay Wintermeyer, Upper Columbia Conference communication director; John Smith, ASI Northwest president.

Bible Chapters: Abbreviate Bible chapters in news articles: Genesis (Gen.), Exodus (Exod.), Leviticus (Lev.), Numbers (Num.), Deuteronomy (Deut.), Joshua, Judges, Ruth, 1 Samuel (1 Sam.), 2 Samuel (2 Sam.), 1 Kings, 2 Kings, 1 Chronicles (1 Chron.), 2 Chronicles (2 Chron.), Ezra, Nehemiah (Neh.), Esther, Job, Psalm, Proverbs (Prov.), Ecclesiastes (Eccl.), Song of Solomon (Song of Sol.), Isaiah (Isa.), Jeremiah (Jer.), Lamentations (Lam.), Ezekiel (Ezek.), Daniel (Dan.), Hosea, Joel, Amos, Obadiah (Obad.), Jonah, Micah, Nahum, Habakkuk (Hab.), Zephaniah (Zeph.), Haggai (Hag.), Zechariah (Zech.), Malachi (Mal.), Matthew (Matt.), Mark, Luke, John, Acts, Romans (Rom.), 1 Corinthians (1 Cor.), 2 Corinthians (1 Cor.), Galatians (Gal.), Ephesians (Eph.), Philippians (Phil.), Colossians (Col.), 1 Thessalonians (1 Thess.), 2 Thessalonians (2 Thess.), 1 Timothy (1 Tim.), 2 Timothy (2 Tim.), Titus, Philemon, Hebrews (Heb.), James, 1 Peter, 2 Peter, 1 John, 2 John, 3 John, Jude and Revelation (Rev.).

Capitalization: Official proper names such as full church, school, institutional names: Portland Adventist Academy; BUT Portland and Columbia academies. Departments: Walla Walla University college relations department; BUT Walla Walla University School of Theology. Also: God, Jesus, Christ, He, His, etc.

Churches and Districts: Capitalize as part of the formal name of a building, a congregation or a denomination; lowercase in other uses. Do not use Adventist (in print edition) — it is assumed: Omak Church, Omak, Wash.; Omak and Othello churches; Canby/Estacada District; the Adventist Church; the church. If a church is within a conference which covers more than one state, or the location is not obvious within the name, a qualifier in parenthesis may be added within the name: Omak (Wash.) Church.

Courtesy titles: Do not use "Elder" in front of pastor’s names: NOT Elder James Smith, BUT James Smith, pastor. Generally we do not list academic or professional degrees in abbreviated form preceding or following a name unless, in the opinion of the editors, the nature of the article demands it for credibility: NOT Dr. John Smith, BUT John Smith, physician. Exception: ACCION (Spanish) page.

Dates: Don’t set off with commas ... when using only a month and year or only a month and date: October 2008 or Oct. 8. Use commas between a month, date and year when together: Oct. 8, 2008. Use commas with day, month and date: Sunday, Oct. 8. Years can start sentences: 2008 was an exceptional year …

Articles (web edition): include the year with the date as much as possible for the world wide audience.

Dashes:

  • Em dashes are used with phrases within sentences — especially ones like this. Leave a space on either side of an em dash.
  • En dashes are a short way to say "through" in bridging a span of time or other numbers: 50–60 widows; 1970–1971; pp. 37–59. Unlike the em dash, there is no extra space on either side of the en dash.
  • Hyphens create compound words. Use AP Stylebook for examples of what to hyphenate and what not to hyphenate.

Dimensions: Use figures: 5-minute trip; 4,273-foot peak; 8 inches; 105 mm; the new church van gets 4 miles more per gallon.

Distance: Use figures for 10 and above, spell out one through nine: He walked four miles; the trip spanned 43 miles.

Ellipses: Put one space on each side of ellipses ... just like this. If ending a sentence, punctuate, use a space and then insert the ellipsis. …

End notes and Footnotes: Rather than showing the references for books and Bible texts within the body text of articles, Gleaner prefers to place references in end notes at the end of the article. These references should follow the Chicago Manual of Style in their appearance. DO NOT simply cite the initials of a book without first spelling out the complete title. There are always Gleaner readers who are new Adventists — not familiar with all of the commonly used book titles. Always give the author’s complete name, full title of the book or magazine, the location, publisher, and date of publication, and the page number in the first reference. For instance: Ellen G. White, The Great Controversy (Nampa: Pacific Press Publishing Association, 2002), 234.

Height: Always listed in numerals: He is 5 feet 6 inches tall; the 5-foot 6-inch man; the 5-foot man; the basketball team signed a 7-footer; the storm left 5 inches of snow. Use abbreviation marks such as 5’6" only in very technical terms. Feet=’; Inches=".

Italics: Italicize the following: All book titles; magazine titles [The Great Controversy, Adventist Review, Liberty, Signs of the Times, Letter 33]; major musical works [Handel’s Messiah]; a series of programs on TV, radio, DVD, CD, video [Voice of Prophecy, New Beginnings, Native New Day]. Do NOT italicize the following: Ministries, when the reference is not referring to the media program itself, but to the organization or some other part of its ministry [Voice of Prophecy’s Discover Bible lessons, meetings sponsored by The Quiet Hour or Voice of Prophecy].

Months: When abbreviating months of the year, use the AP Stylebook. Capitalize the names of months in all uses. When a month is used with a specific date, abbreviate only Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Spell out when using alone, or with a year alone.

Phone Numbers: Use the AP Stylebook. Example: 360-555-1234.

Quotation marks: Remember in typical sentence structure, periods and commas always go inside quotations marks. The dash, semicolon, question mark and exclamation mark go within quotation marks when they apply to the quoted matter only. They go outside the marks when they apply to the whole sentence. Use quotation marks to set off book chapter titles, magazine article titles, movements within major musical works ["Halleluiah" from Handel’s Messiah], hymns in the Seventh-day Adventist Hymnal or other collections of songs ["Sleepers Awake," "Kum Ba Ya"] and sheet music titles; individual titles, themes and slogans within a series of programs on TV, radio, DVD, CD, plays, video, ["Gathering of the Nations" from the Native New Day series, "How to Know the Future" from the New Beginnings DVD seminar materials] and titles of leaflets.

Seasons: Lowercase spring, summer, fall, winter unless part of a formal name or title: The 2010 Summer Bash.

States: Spell out state names. Exception: (print edition) new articles, announcements and ads, use appropriate AP Stylebook regional abbreviation. (See table below) Postal codes are used only within a full address. Ala. (AL). Alaska (AK), Ariz. (AZ), Ark. (AR), Calif. (CA), Colo. (CO), Conn. (CT), Del. (DE), Fla. (FL), Ga. (GA), Hawaii (HI), Idaho (ID), Ill. (IL), Ind. (IN), Iowa (IA), Kan. (KS), Ky. (KY), La. (LA), Maine (ME), Md. (MD), Mass. (MA), Mich. (MI), Minn. (MN), Miss. (MS), Mont. (MT), Mo. (MO), Neb. (NE), Nev. (NV), N.H. (NH), N.J. (NJ), N.M. (NM), N.Y. (NY), N.C. (NC), N.D. (ND), Ohio (OH), Okla. (OK), Ore. (OR), Pa. (PA), R.I. (RI), S.C. (SC), S.D. (SD), Tenn. (TN), Texas (TX), Utah (UT), Vt. (VT), Va. (VA), Wash. (WA), W.Va. (WV), Wis. (WI), Wyo. (WY).

Time: Use figures except for noon and midnight: 11 a.m.; 3:30 p.m.

Time zones: Capitalize full name: Pacific Standard Time; BUT Pacific time. Abbreviation is acceptable: PDT; PST.

Titles: Gregg Reference style. Captialize all elements except article, short prepositions, and short conjunctions.

Trademarks: Unless a trademark symbol is embedded as part of an actual logo design which must be used, the Gleaner style is to ignore any such marks in regular references within articles and other content throughout the magazine.

Website: As short as possible. Preferred examples: gleanernow.com, wallawalla.edu.

Years: No need to reference in an news article (print edition) unless it would otherwise be unclear — i.e. in an issue just before or after a new year. Do include the year in the web edition.

 

The following are certain words and phrases commonly encountered, some unique to Christian or Adventist usage. All are listed with Gleaner style recommendations.

A

About preferred instead of approximately, or around

Adventist Book Center (ABC)

Adventist Development and Relief Agency (ADRA); or ADRA International

Adventist education

Adventist Health refers to the network of hospitals and health facilities in the North Pacific and Pacific unions

Adventist Health System refers to a network of hospitals and health facilities in the Lake, Mid-America, Southern and Southwestern unions

Adventist Healthcare refers to a network of hospitals and health facilities in the Columbia and Atlantic unions

Adventist Information Ministry is the telephone answering service used by many of the TV and radio ministries. It is sometimes referred to as A.I.M. in second reference.

Adventist News Network is a General Conference entity that supplies news about the church to the public, and supplies a news feed to church websites

Adventist Review is the official church publication for the North American Division

Adventist World is a monthly edition of the Adventist Review, which is distributed worldwide

Adventist world church

Adventist World Radio (AWR)

AdventSource

Adventurer club used without the name of the specific club; Orchards Adventurer Club used with the name of the local church (NOT Adventure Club)

Adventist Television Network

Amazing Facts (TV series)

Amazing Facts (the organization)

And: It is always and instead of &. Exception: use & if it is part of an organization title.

ASI (Adventist-laymen’s Services and Industries), ASI International; in subsequent mentions: ASI International, ASI Northwest Chapter, or just ASI when location/scope has already been defined

B

Bible

biblical, biblically

Breath of Life (TV series)

Breath of Life (the organization)

C

camp meeting, not campmeeting. Proper names capitalized: Gladstone Camp Meeting.

CHIP (Complete Health Improvement Program) in first mention; CHIP in subsequent mentions

church communication leader, no "s" (NOT communications, NOT church communications director or secretary) Green Lake Church communication leader is the preferred usage in bylines following stories.

CognitiveGenesis

Columbia Gorge Church pastor when referring to the pastor of a specific church (This usually follows the pastor’s name)

church pastor without reference to a specific church

conference communication director

cross lower case when referring to the cross of crucifiction

E

e-book

Earth referring to the planet; earth referring to dirt

Ellen G. White is the Ellen G. White Estate’s preferred first usage for her name — rather than EGW, E.G. White or Ellen White, though all are registered.

email

end times, no caps

enewsletter

evangelism is a noun.

evangelistic is an adjective.

evangelistically in an adverb.

evangelize is a verb; variants include evangelizing and evangelized.

evangelization is a noun.

F

Faith For Today (TV series)

Faith For Today (the organization)

Faith For Today’s Lifestyle Magazine (TV series)

foot washing (noun)

foot-washing (adj) foot-washing service

G

General Conference of Seventh-day Adventists, General Conference for use in church magazines only. GC in subsequent mentions.

Seventh-day Adventist Church world headquarters in Silver Spring, Md., for use in non-church publications.

General Conference president, use Adventist world church president instead

Gleaner is published by the Atlantic Union

Gleaner, self-reference, published by the North Pacific Union

GleanerNow.com

GleanerWeekly

gospel (generic) or The Gospel of Mark

GraceLink is an RSS feed for church websites

Great Commission

Great Controversy, The (when speaking of the ongoing war between Christ and Satan — The Great Controversy is capitalized the same as World War II or The Great Depression)

Great Controversy, The (the book title)

Guide is published by Review and Herald® Publishing Association.

H

handbell

healthcare

heaven, heavens, heavenly

Herald is published by the Lake Union

Hope Channel

I

It Is Written (TV series)

It Is Written (the organization)

M

Magabook, capitalized when referring to the program, i.e. Magabook program; otherwise, "they were selling magabooks around the ..."

Maranatha Volunteers International in first mention; Maranatha in subsequent mentions.

Master of Art in media ministry; master’s in media ministry

Messenger is published by the Seventh-day Adventist Church in Canada

Mission Projects, Inc.

N

news reporter, news writer

noon (never 12 noon)

Northwest Religious Liberty Association (NRLA), to be used in place of North Pacific Union Conference public affairs and religious liberty department.

North Pacific Union Conference (NPUC) for use in church magazines only.

Seventh-day Adventist Church Northwest headquarters in Ridgefield, Wash. for use in public media

O

One-Day Church

Oregon Conference women’s ministries director [notice the department and title are not capitalized, and the department comes before the individual’s title]

Our Little Friend is published by Pacific Press

Outlook is published by the Mid-America Union

Over/Under, do not use to compare size or measurement: NOT "… over 10,000 people," BUT "… more than 10,000 people." Use "less than" or "nearly" instead of "under."

P

Pacific Press Publishing Association is located in Nampa, Idaho; Pacific Press in subsequent mentions.

Pathfinder club when used without the name of a specific club; Vancouver Pathfinder Club when used with the proper name of the club. When referring to a group of kids and/or adults who are members, use Pathfinders (plural). It is always a proper noun and thus capitalized.

Pathfinder honor, example: Quilting honor

PlusLine (part of AdventSource)

Primary Treasure is published by Pacific Press

Project PATCH

Q

Q & A

R

Record is published by the Southwestern Union

Recorder is published by the Pacific Union

S

Sabbath School, no abbreviation and especially NOT S.S. Lower case indiviudal classes (kindergarten, earliteen, etc.)

Scripture capitalize scriptural lower case

Second Coming or Second Coming of Jesus

Seventh-day Adventist [person] in first mention; Adventist in subsequent mentions.

Seventh-day Adventist [church] in first mention; Adventist is preferred over SDA in subsequent mentions.

Seventh-day Adventist Church North American headquarters in Silver Spring, Md. for use in public media

     North American Division (NAD) for use in church magazines only in first mention.

Seventh-day Adventist Church world headquarters in Silver Spring, Md. for use in public media only in first mention; Adventist Church world headquarters in subsequent mentions.

Seventh-day Adventist Church headquarters for Oregon in Gladstone; or Oregon Conference of Seventh-day Adventists for use in public media

     Oregon Conference for use in church magazines

Green Lake Seventh-day Adventist Church for use in public media

     Green Lake Church for use in church magazines only in first mention. (It is assumed that all churches mentioned in the Gleaner are Adventist churches unless otherwise identified.)

Seventh-day Adventist Theological Seminary at Andrews University; NOT Andrews University Theological Seminary (NOTE: The term Andrews University by itself refers to the undergraduate level institution on the same campus as the seminary.)

ShareHim

Signs of the Times is published by Pacific Press

SOULS Northwest or SOULS West

Spirit, Holy Spirit

Spirit of Prophecy, not encouraged for general use as a description of Ellen G. White’s writings.

spiritual

stepson, stepdaughter

step-grandchildren and step-great-grandchildren

T

T-shirt

The Quiet Hour (radio series)

The Quiet Hour (the organization)

Third Angel’s Message

Three Angels’ Message

Three Angels Broadcasting Network, use 3ABN on second reference

Tidings is published by the Southern Union

U

Upper Columbia Conference of Seventh-day Adventists, regional headquarters for the Adventist church, for use in public media

Upper Columbia Conference (UCC) for use in church magazines.

V

Vacation Bible School or VBS

ValueGenesis

Vibrant Life is published by Review and Herald Publishing Association

Vibrant Native Life is published by Review and Herald Publishing Association

Visitor is published by the Columbia Union

Voice of Prophecy (radio series)

Voice of Prophecy (the organization)

Voice of Prophecy Discover Bible lessons

W

website, web, web page, web feed, webcam, webcast, webmaster

week of prayer

week of spiritual emphasis

Women of Spirit is published by Review and Herald Publishing Association

123

5K, 10K 

References

Associated Press Stylebook apstylebook.com

Chicago Manual of Style chicagomanualofstyle.org

Gleaner Style Guide gleanernow.com/styleguide